Scheduling Expert (m, f, d) - UE Berlin

The University of Europe for Applied Sciences (UE) is a vibrant and dynamic institution that is dedicated to providing top-quality education to students from all around the world. Our programmes are delivered in English and/or German language, and with more than 100 nationalities represented on campus, we are proud to have one of the most diverse student bodies in Europe. Our campus locations in Berlin, Potsdam, Hamburg, Iserlohn, and Dubai (UAE) provide a truly international experience for our students and staff alike. 

At UE, we are more than just a university – we are a family and we believe our employees are our most valuable asset, and we are committed to creating a supportive and inclusive work environment where everyone can thrive. As part of the Global University Systems (GUS) network, we offer a wide range of professional development opportunities, including bachelor's and master's degree programs, language courses, and executive education. 

With approximately 87,000 students across 57 locations worldwide, GUS provides an unparalleled international network for learning and collaboration. If you are passionate about education and want to join a dynamic and innovative institution that values diversity, quality teaching, and its people, then we invite you to join our UE family today.  

We are looking for new colleagues to join our Scheduling Team at our UE Innovation Hub in Hamburg on a full-time basis /40 hour a week, starting as soon as possible. 

Key Activities & Responsibilities: 
• Liaising with the academic staff to determine, schedule and coordinate individual staffing needs based on student numbers and program requirements 
• Scheduling of all courses for Berlin location and, if needed, provide support to the Scheduling team at the other campuses in Potsdam, Iserlohn and Hamburg 
• Creating timetables for all degree programs at the campus in CampusNet 
• Drawing up teaching assignments for freelance lecturers and ensuring onboarding 
• Supporting the academic team by calculating the professorial quotas for the individual study programs 
• Coordination and editing of the timetables in cooperation with the lecturers of all departments 
• Answering to student inquiries regarding Scheduling related matters in English and German 
• Reservation of rooms for optimal planning based on availability, student numbers, and course needs, in compliance with various safety concepts 
• Entering and managing data in the student administration system CampusNet

Your profile: 
• You have university degree and have extensive MS Office skills  
• You have experience with administrative work and enjoy organizing and planning 
• You have knowledge of CampusNet or another student information system 
• You have good written and spoken German and English skills 
• You are enthusiastic about the higher education sector and demonstrate a high degree of reliability, initiative, organizational skills, team spirit, commitment, and flexibility  
• You are open to working in an international environment and display great communication skills, intercultural awareness, and openness to new experiences and challenges

What we offer: 
• Opportunity to work with a great team in a dynamic and international environment 
• 30 days of vacation /5 working days per week   
• After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services 
• Various online language courses and opportunities to participate in online collaboration courses 
• Numerous campus events from the fields of art, culture, business and science 
• Opportunity to develop and implement new ideas and concept